Step-by-Step Guide
Tournament Enrollment Guide
Manage participant enrollment from share link to pool assignment — covering Private vs Open tournament types, the Pending/Approved/Rejected enrollment states, and configuring pools with custom rules.
1
Configure Tournament Type
Decide whether your tournament is Private (invite-only) or Open (publicly discoverable).
- Private tournaments accept enrollments only from people who have the share link — best for corporate cricket, friend groups, or closed leagues.
- Open tournaments are publicly listed and discoverable via search — best when you want maximum participation and have no eligibility filters.
- Set the registration deadline thoughtfully — players can't enroll after this date, so allow buffer time for late additions and pool assignment.
- Configure the auction date in advance so players know when they need to be available; the platform locks setup as the date approaches.
- For paid tournaments in India, plan team count carefully — pricing applies once you exceed the free 3-team threshold and triggers at auction start.
2
Share the Tournament Link
Get your tournament link in front of the right people through the right channels.
- Use the Share button on your tournament page — it copies a deep link directly to enrollment, avoiding any login friction for new participants.
- Send via WhatsApp groups for cricket leagues — most participants in India find tournament links through cricket and corporate WhatsApp communities.
- Include tournament essentials in the share message — name, dates, base budget per team, and registration deadline so participants self-qualify before clicking.
- Share into social media (Instagram, Twitter, LinkedIn) when running an Open tournament — discoverability multiplies when participants reshare.
- Track who has enrolled vs who has only viewed — the dashboard surfaces enrollment status in real time so you can follow up with people who clicked but did not enroll.
3
Players Submit Enrollment Requests
How participants request to join — and what they see.
- Players land on the enrollment form via the share link — name, contact, and any sport-specific fields configured for your tournament.
- Sport-specific fields are flexible — for cricket, capture batting style and bowling type; for football, position and preferred foot; for e-sports, in-game ID and main role.
- Players can enroll as Team Owner (running a team) or Player (entering the auction pool) — the form lets them pick the role they're enrolling for.
- Each enrollment starts in Pending state — players see "request submitted" and the tournament owner is notified to review.
- Players can edit or withdraw their enrollment before approval — but once they're Approved and assigned to a pool, only the tournament owner can remove them.
4
Review & Approve Enrollments
Manage the pending queue and decide who joins your tournament.
- Review the enrollment queue from your tournament dashboard — pending requests are surfaced first, with all submitted info visible at a glance.
- Approve players individually after reviewing their info, or batch-approve trusted groups (members of a known team or company).
- Reject enrollments that do not match the tournament eligibility — players see a clear "rejected" status and you can include a note for context.
- Use Removed status if someone needs to be taken out after approval — distinct from Rejected so the audit trail stays clean.
- Communicate via email or WhatsApp once approved — the platform records the status, but a quick external message confirms it's live for the participant.
5
Assign Players to Pools
Organize approved players into auction pools with custom rules.
- Create player pools that mirror real tournament structures — for cricket: Batsmen, Bowlers, All-Rounders, Wicket-Keepers, Icon players.
- Set pool-specific rules — base price per pool, max players per team from this pool, and round (which auction round this pool goes up in).
- Use multi-round configuration with price reduction — unsold players from round 1 can return in round 2 at a lower base price.
- Choose Random or Manual selection mode per pool — Random shuffles auction order, Manual gives you full control over who comes up next.
- Designate Icon / Captain / Substitute roles before the auction starts — these affect the order and pricing of marquee players.